The ability to track or trace raw materials is fundamental for businesses in the food sector, they need to be able to identify and trace the batch number of all raw materials (including food contact packaging) from suppliers across all stages of production to the point of dispatch, also, suppliers of meat must be able to demonstrate traceability of meat back to the farm of origin. Recording and tracing all of this product information can be extremely time-consuming, manual and open for error without the correct solution in place.
Batch number (or lot number) tracking software allows you to generate a unique mark of identification that allows a batch (or lot) of food products to be identified, this is a key requirement for many food retailers. In the event of an audit you will be able to produce a variety of information for the auditors, this includes: how each batch is recorded, how each batch is generated, what information the unique batch number relates to, and what batch is in what storage location.
Your batch number can be included on the bar code label so that the product information is readily accessible with a bar code scanner.
✅ Easily generate batch numbers and link them to purchase orders, stock adjustments and sales orders, this helps the batches traceability across its lifecycle.
✅ Record Creation Dates and Sell By Dates – Alongside the batch number you can record the date created and the sell-by date (expiry date).
✅ Use Purchase Order to track Stock Items – You can use the batch number and expiry date to track batches when they’re received, this helps to reduce spoilage and limits the need to discount short-dated stock.
✅ Use the batch number to make stock adjustments, this way you can remove bad or defective stock items.
✅ Batch Locations – If you have batches across a number of locations, the batches can be identified and located using the batch number. Also, you can keep stock levels healthy with stock transfers of batch tracked products.
✅ Bulk Import Batches – There’s no need to manually record each batch, you can save a lot of time with a bulk import using a CSV file.
✅ Know what Batches are Expiring Soon – You can use the expiry dates to identify certain batches, then you can prioritise sales of the batches that are expiring sooner and reduce stock wastage.
✅ Manage your Product recall process – With Batch tracking you can see which sales orders, purchase orders, stock adjustments, stock transfers, deliveries, and returns the different batches are attached to, then you can contact affected customers.
✅ Excellent Business Insights/Analysis – You can use reports to keep up to date with your customer’s traceability requirements, the reports can provide any stock related data that is requested.
Serial / Batch tracing is critical for any business that is interested in quality management. See the blog five advantages of serial and batch tracing